The Guild constitution

 BISHOP STUART UNIVERSITY

BSU BADGE

THE STUDENTS’ GUILD CONSTITUTION

 SEPTEMBER, 2015

 DECLARATION 

Approved and adopted by Bishop Stuart University Guild representative council on 21st   day in the month of September in the year of our Lord 2015.

Justice and Constitutional Affairs Minister

 

…………………………………….

 Guild Speaker

 

………………………………………..

 

Legal Advisor

 

……………………………………..

Approved and adapted by Bishop Stuart University administration on ……………. Day of the month of ………….. in the year of our Lord 2015.

 

………………………………………

Dean of Students

Bishop Stuart University

 

………………………………………

Vice Chancellor

Bishop Stuart University, Mbarara.

 

 

 

PREAMBLE.

We, members of the students‘Guild of Bishop Stuart University, Mbarara are aware of the background of our University which is based on Christian principles, committed to enacting a constitution based on the Principles of Unity, quality, Democracy, Freedom, social justice and academic Progress.

While exercising our rights to determine the form of government of our guild after having fully been elected into the guild and having fully participated in the constitution making progress.

AND

Noting that this constitution is a review of the interim constitution that was prepared by the previous guild regimes and that this constitution is binding on us as the guild and, also binding on regimes to come.

NOW THEREFORE

We hereby enact and adopt this constitution to provide for the establishment and structures of Bishop Stuart University Guild and therefore bind ourselves towards fulfilling the objects of BSU Guild.

This …21…. day of …september…… in the year 2015 of our Lord and savior Christ Jesus.

 

 

 

 

 

 

 


ARTICLE 1: THE GUILD

SECTION 1: NAME.

Bishop Stuart University shall have a student body called Bishop Stuart University students’ Guild (BSUGS) HEREIN AFTER REFERRED TO AS “The Guild”.

SECTION 2: HEADQUARTERS.

The headquarters of the Guild shall be at Bishop Stuart University Kakoba campus, Mbarara.

SECTION 3: PURPOSE.

The purpose of the Guild shall be to seek, promote and protect the interests and rights of all its members.

SECTION 4: AIMS AND OBJECTIVES.           

  1. To establish an efficient students’ government and promote such students’ activities as will provide opportunity for students and participation in the University life for their mutual interest.
  2. To seek for students’ representation and or in participation in all administrative organs that deal with the students’ welfare.

 

  • To encourage and promote worthy traditions of academic professional, social and Christian life in the University.
  1. To liaise and foster co-operation between the students’ body, staff and support staff and University authorities.
  2. To promote participation of students in projects of national development and any other fields of undertakings.
  3. To establish friendly relations and co-operations with other recognized students’ bodies and persons.
  • To promote the good image of the University within and outside Uganda.
  • To act as a catalyst in recruitment of new students.
  1. To create equal opportunities for leadership development.

SECTION 5: MEMBERSHIP

  1. Full members.

All registered students of Bishop Stuart University shall be members. They shall include undergraduates, graduates, Diploma, Certificate of research and post graduate courses within the University, unless they are members of the University staff.

  1. Associate members .

Shall be former full members of Guild after their full membership has expired all old former students of BSU who subscribe to the aims and objectives of the Guild.

  1. Honorary

Shall be any admitted member whose course does not cover a whole University academic year that   is, those that are not full or associate members of the Guild elected by the parliament

  1. Life membership

Shall be obtained on payment of subscription agreed on by the Guild representative council (GRC). A life member must have been a full member.

  1. Fees

There shall be membership and subscription fee as:-

  1. The membership fee shall be paid once.
  2. The subscription fee shall be renewable every academic year.
  • The Guild fee shall be proposed by the Guild representative council (GRC) approve by the University council through organs and shall be paid by every student.

 ARTICLE 2: THE GUILD CONSTITUTION

SECTION 1: SUPREMACY OF THE CONSTITUTION.

  1. Subject to the Ugandan laws and the Bishop Stuart University charter, the constitution shall be supreme law of Bishop Stuart University Students’ Guild and shall have a binding force on all authorities and persons under the students Guild.
  2. Any person, who singularly or in consent with others by any violent or un lawful means suspends, overthrows, abrogates or amends this constitution or any part of it or attempt to do any such acts shall be punished according to the law as provided for in this constitution.

SECTION 2: PROMOTION OF PUBLIC AWARENESS.

  1. The Guild government through the speaker’s office shall promote public awareness of this constitution

a-By providing copies of this constitution.

b-Promote name of the university through radio talk shows.

c-By making regular articulations where need arises.

ARTICLE3: RIGHTS OF MEMBERS

A member of the Guild shall have the following rights.

  1. To present her/his views on the Guild in a Proper manner that does not undermine the Guild
  2. All students are equal before and under the Guild laws in all spheres of academic,political,economic,social life and every other respect shall enjoy equal protection of the Guild law.
  3. No student shall be deprived of property or any interest in or right over property or any description except where the following conditions are satisfied such as property owned is of a nature that is detrimental to the Christian norms, beliefs and customs.
  4. To participate fully in the proceedings of the Guild general assembly.
  • To elect and be elected to any organ of the Guild.
  1. To be elected, nominated or appointed to be a delegate of the Guild on any of the Guild undertakings.
  2. Right to fair hearing.
  3. The taking or possession or acquisition could be a nuisance to society.

SECTION 2: RIGHTS OF HONORARY, ASSOCIATE AND LIFE MEMBERS OF THE GUILD.

Every associate, honorary and life member has the right to make use of Guild facilities and to participate in Guild activities with the consent of the Guild executive.

SECTION 3: FREEDOMS.

Members are entitled to the freedoms below as long as they do not conflict with the University.

  1. Freedom of speech and expression which shall include freedom of press and other media.
  2. Freedom of thought and conscience.
  • Freedom of assembly.
  1. Freedom of association which shall include freedom to join and form societies and clubs which are in line with the Guild constitution.
  2. Right to fair hearing.

SECTION 4: OBLIGATIONS.

Members of the Guild shall be obliged to subscribe, promote, respect, uphold and abide by this constitution.

  1. To exercise mutual respect for one another and those in authority implementation of its aims and objectives.
  2. To contribute to the implementation of the decision of the Guild assembly and the organs of the Guild in accordance with the constitution.
  • To pay the Guild representative council and the University administration.

SECTION 5: PRIVILEGES.

  1. A Member of the Guild shall; be entitled to make use of the Guild facilities provided they don’t conflict with the general interests of entire Guild community.
  2. The president, speaker, ministers and members of the GRC shall be entitled to an allowance as agreed upon and set by the SGRC.
  • The president, speaker or any other member of the council shall be entitled to allowances and be catered for during holidays when on official duties of the Guild as shall be determined by GRC.

ARTICLE 4: ORGANS OF THE GUILD GOVERNMENT

There shall be one Guild government composed of the organs, the Guild representative council (GRC) and Guild executive.

SECTION 1: GENERAL ASSEMBLY

  1. The general assembly shall be a meeting of all members of the Guild
  2. There shall be a council of the known as the Guild representative council (GRC).
  • The GRC shall be in the legislative body of the Guild and shall consist of all members as stipulated in section 2 of this article.
  1. The assembly shall be convened after giving at least 48 hours, notice for ordinary meetings and 24 hours for emergency meetings.
  2. Illegal assemblies are forbidden on the university campus hall of residence, hostels and other associated residences and places.
  3. Anybody involved in such assemblies is liable to disciplinary action including dismissal

 

 

SECTION 2: THE GUILD REPRESENTATIVE COUNCIL (GRC).

There shall be an organ of the Guild known as Guild representative council, herein referred to as the GRC. It shall be comprised of;

  1. The president
  2. The speaker
  • Deputy speaker
  1. One councilor elected on a program basis
  2. One chairperson elected from halls of residence or attachment or any other prescribed constituency by the GRC.
  3. Two special presidential nominees.
  • One representative for people with disabilities (PWDS)
  • Financial advisor
  1. Dean of students
  2. Legal advisor
  3. Two fresher’s representatives on gender basis (chief fresher/freshness)
  • Two non-residents representatives on gender basis.

SECTION 3: GUILD EXECUTVE

Shall be composed of;

  • The Guild president
  • Vice Guild president
  • The general secretary
  • Assistant general secretary
  • Minister of finance, planning and investment
  • Minister of justice and constitution affairs
  • Minister of health and environmental protection
  • Minister of agriculture and production
  • Minister of games and sports
  • Minister of campus and social affairs
  • Minister of Ruharo affairs
  • Minister of religious affairs, integrity and ethics
  • Minister of information and public relations
  • Minister of gender affairs
  • Minister of people with disabilities
  • Minster for ICT
  • Minister for Education
  • Guild speaker and deputy speaker as ex-official members
  • Minister of Recess Affairs
  • Minister of weekend affairs
  • Minister of disaster and preparedness
  • Minister of foreign affairs and publicity relations
  • Any other ministry shall be approved by 2/3 of the total membership of the GRC.

SECTION 4: STANDING COMMITTEE.

  1. There shall be various Guild representative council committees for various ministries as shall be agreed by the GRC.
  2. Adhoch committees shall be elected by members of GRC to perform a specific duty and be dissolved after.
  • Guild accounts committee shall be elected by the GRC to serve till the end of regime.
  1. Guild projects committee

This shall be comprised of;

President as the chair person

Financial advisor

Legal advisor

Dean of students

General Secretary

Finance secretary and

Two other councilors elected by the GRC.

  1. All committees shall be responsible to the Bishop Stuart University GRC and executive duties in accordance with their positions.
  2. The minister concerned shall be the chairperson of the committee.

SECTION 5: STUDENTS ADMINISTRATIVE DISCIPLINARY COMMITTE.

There shall be committee known as students’ administrative disciplinary committee. It shall consist of;

  1. Minister of justice and constitutional affairs as the chair person.
  2. The president as the vice chairperson.
  3. Guild speaker
  4. Guild legal advisor
  5. Guild patron
  6. University chaplain
  7. Minister of religious affairs, ethics and integrity
  8. Two other members appointed by the Justice Minister from GRC.

Committee members shall elect vice chairperson among themselves. The students’ disciplinary organ shall take any several of the following actions.

  1. Dismiss the case against a student if No case is made against the student.
  2. Reprimand the student in writing
  • Demand an apology in writing from the student
  1. Deny the student some privileges for special period
  2. Recommend that the student pays a fine to the aggrieved party.
  3. The student fee not exceeding 30,000= at any one occasion
  • Cause the student on replacing damaged property or meet costs involved as the case may be.
  • Recommend to the dean of students that the student be sent out of hall of residence or hostel as the case may be.
  1. Recommend through the dean of students that the case be referred to the University administrative disciplinary organ.

SECTION 6: CARE-TAKER GOVERNMENT

The care-taker will be the government formed after the executive has resigned or been voted out before the expiry of their term of office. It will only serve till the next government is put in place.

The care taker government shall be composed of;

  1. The speaker as the chair person
  2. Legal advisor
  • Hall chairpersons
  1. University Dean of students as Ex-official.
  2. Justice and constitutional affairs minister (outgoing).

 SECION 7: CONSTITUTIONAL TRIBUNAL

There shall be a constitutional tribunal composed of;-

  1. Minister of justice and constitutional affairs as chairperson
  2. Legal advisor
  3. The speaker
  4. Three members of the GRC appointed by the minister of justice and constitutional affairs.

SECTION 8: HALL COMMITTEES

  1. Each hall shall have a committee composed of;-
  2. Hall chairperson
  3. Hall general secretary
  • Secretary for internal affairs
  1. Secretary for sports and games
  2. Secretary for religious affairs (chaplain)
  3. Secretary for health
  • Secretary for finance
  1. There shall be a general assembly in each hall consisting of hall members
  2. Non- resident students shall be attached to hall of residence for sports and other activities as shall be decided by the GRC.

ARTICLE 5: FUNCTIONS AND POWERS

SECTION 1: GENERAL ASSEMBLY

The Guild assembly shall;

  1. Shall be the consultative body of the Guild
  2. Shall be held after giving at least 48 hours notice for an ordinary meeting and 24 hours for an emergency meeting
  • Shall not be held within lecture hours without the Dean of students permission
  1. Shall operate as in article 4, setion 1of this constitution.

SECTION 2: GUILD REPRESENTATIVE COUNCIL (GRC)

The guild representative council shall;

  1. Be the legislative organ of the guild.
  2. Elect officers as provided for in this constitution have power to remove these officer by a simple majority vote of at least 2/3 of the GRC
  • Elect any other students’ representative on University council on gender basis.
  1. Sanction, approve or amend policies of the executive.
  2. Approve the Guild president’s nominees prior to being sworn in.
  3. Initiate policies to be supported by at least two thirds(2/3)of these present during the meeting
  • Elect Ad hoch meeting.
  • Pass a vote of no confidence against the president and executive subject to provisions in this constitution.
  1. Deliberate on all matters that affect the members of Guild and resolve on measures to be taken by the guild delegates, representatives and observer to conferences.
  2. Initiate and approve income- generating schemes
  3. Approve projects and their funding.
  • Approve and uphold code of conduct.
  • Work for the attainment of the aims and objectives as stipulated in article 1 section 4 of this constitution.

SECTION 3: THE GUILD EXECUTIVE

There shall be an executive committee of the Guild herein after referred to as the executive, with its composition as in article 4, section 3 of this constitution.

a). The executive shall be:

Collectively be responsible to the Guild.

  1. Be responsible for the day to day running of the Guild affairs
  2. Implement decisions of the General Assembly and GRC.
  • Carry out decisions of GRC and the students’ Guild.
  1. Initiate policies and carry them out after the approval of the Guild council and the University authorities.
  2. Make decisions concerning emergency matters subject to seeking approval of GRC at its next meeting.
  3. Have powers to approve and / or amend resolutions of the committees of the Guild. and Submit decisions of the GRC to the University authorities.

b). The president.

The president shall:

  1. Be the executive head of the Guild.
  2. Be the chairman of the Guild executive.
  • Preside over executive meetings.
  1. Nominate the special councilors for the Guild ministers, general secretary and the assistant general secretary from the GRC.
  2. Reshuffle or dismiss any member of the executive. In installation and subject to approval of at least 2/3 of the GRC members.
  3. In consultation with the University Dean of students take emergency decisions on behalf of the Guild in extra ordinary circumstances when he can not in any way consult and shall seek the approval of the general assembly or GRC in time.
  • Be a cosignatory with the finance minister to all Guild financial transactions and be accounting officer of all Guild funds.
  • Have power to call emergency meetings of the executive.
  1. Co-ordinate the affairs of various standing committees in the University.
  2. During executive and Guild meetings have a casting vote and an original vote.
  3. Be one of the representatives of the University governing council.
  • Take precedence over all students of Bishop Stuart University and in descending order, the vice president, the Guild speaker, general secretary, the minister of justice and constitutional affairs.
  • Be the official spokesman and representative of the students within the limits of the constitution.
  • Take and subscribe to the presidential oath of allegiance before assuming office.

c).The vice president.

Shall;

  1. Deputizes the president in his/her absence
  2. Assist by taking up duties assigned to him/her by the president.
  • Co-ordinate student ministerial committee activities.
  1. Perform any other duty assigned to his/her president.
  2. He/she shall be one of the student’s representative on university governing council.

d). The general secretary.

  1. Shall not be the secretary to any Guild committee.
  2. Communicate internal matters to all guild officials.
  • Draw up agenda of Guild assembly and GRC meetings in consultation with the speaker.
  1. Take charge of the Guild employed staff.
  2. Keep a register of and be responsible for the Guild property.
  3. Ensure maximum secrecy of the proceedings in the guild meetings and such knowledge deemed privileged.
  • Ensure that copies of confirmed of GRC meetings are available in the library, students’ notice board and the university authorities.
  • Be responsible for the day to day administrative functions, stationary and equipment of the Guild office.
  1. Be secretary to the Guild assembly and GRC.
  2. Perform any other duty assigned to him/her by the president.

e).The assistant general secretary

Shall:

  1. Act for the general secretary when he/she is absent.
  2. Be the secretary for executive.
  • In consultation with the president, call meetings of the executive prepare and circulate agenda and minutes of previous meeting to executive members 48 hours before the next.
  1. Perform any other duty assigned to him /her by the Guild president and the executive.
  2. f) The minister of finance.

Shall:

  1. Be chairperson of the finance committee.
  2. Look after financial interests of the Guild.
  • Be cosignatory with the guild president to all Guild financial transactions.
  1. Seek advice on Guild financial affairs from the financial committee, GRC, financial advisor (Bursar) and University administration and act accordingly.
  2. Be responsible for preparation and presentation of the budget to the GRC at the beginning of the regime.
  3. Devise ways of raising funds for the Guild and manage such projects in collaboration with the minister concerned as stipulated in the constitution.
  • Acknowledge receipts of all Guild subscription from the bursar and report the amount to the GRC.
  • Keep the accounts of the Guild funds and prepare them for audit and give accountability.
  1. Present the accountability to the GRC members and university administration whenever called upon.

g). Minister of education.

Shall:

  1. Be chairperson of education committee.
  2. Be responsible for academic welfare of the students.
  • Liaise with the academic registrar’s office in respect of students’ academic affairs
  1. Organize workshops, seminars and other educational programmes
  2. In conjunction with the minister for internal affairs be responsible for academic facilities.
  3. Shall attend library meetings and faculty meetings which are not handling examination.
  • Alerts the University authorities through the Guild or Dean of students about the academic needs of the students.

h), Minister of religious affairs, ethics and integrity.

Shall:

  1. Chair the religious affairs committee.
  2. Be the secretary to the chapel committee.
  • Be responsible for worship and fellowships.
  1. Be responsible for evangelism and discipleship to promote Christianity among the students and the rest of the people through spiritual formation and equipment for mission.
  2. Promote religious tolerance in BSU.
  3. Shall expound the University motto, the purpose and historical background of the University at the beginning of each academic year.
  • Shall be an ex- official on religious dominions in the University.
  • Be responsible for the University Christian seminars, workshops retreats, conferences and conventions in conjunction with the university chaplain.
  1. Be chairperson of ethics and integrity committee.
  2. Monitor students’ behaviors and moral standing.
  3. Advise the Guild on moral issues
  • Spearhead morality in students’ community
  • Work with the chaplain to ensure that students are fully empowered with Christian valves
  • Enforce the dressing code as put by the University charter
  1. Sensitize students about any unacceptable moral conduct as prescribed in the university rules, regulations and guidelines

Such as:

  1. Cohabitation
  2. Lesbianism
  3. Homosexuality

i). Minister of campus and social affairs

Shall:

  1. Be the chairperson of campus and domestic affairs’ committee
  2. Be responsible for the day-to-day operational amenities like water, power, accommodation, security, communication, student’s meals and welfare and other related matters of students’ welfare in collaboration with the University authorities.
  • Be the co-coordinator of whole administration of BSU.
  1. Be a member of the University security committee
  2. Cater for welfare of visitors

j). Minister of games and sports

Shall:

  1. Be the chairperson of games and sports committee.
  2. Liaise with the games tutor on matters pertaining to games and sports
  • Organize and co-ordinate all activities concerning sports and games

 

k). Minister of information and external affairs   

Shall:

  1. Be the chairperson of the information and publicity committee.
  2. Be responsible for the delivery of students’ mail and announcements, on notice boards. Be in charge of administration of information affairs.
  • Be responsible for student Guild official news and production of official publications like newspapers, manages and the University handbook.
  1. Be the chief editor and appoints editors from amongst members of the committee,
  2. Be in charge of Guild communication systems.

m).Minister of Health and Environment protection

Shall:

  1. Chair the health and environmental protection committee.
  2. Be responsible for matters affecting the health of students and conservation of the University environment.
  • Carry out day to day monitoring of the medical facilities for the students community.
  1. Liaise with the University clinic and administration on matters relating to health.
  2. Organize workshops and seminars on health and environmental awareness.
  3. Deal with such other matters concerning the students’ health and environment.

n). Minister of gender affairs

Shall:

  1. Chair gender affairs committee.
  2. Be representative of Guild to gender affairs nationality or internationally
  • Be an advisor on matters related to gender affairs
  1. Ensure that students are aware of their rights and work to defend and protect them.
  2. Organize activities that can uplift the students’ political, social and economic standards in collaboration with relevant government ministries.

o). Minister of ICT.

Shall:

  1. Be the chairperson of ICT committee.
  2. Take count of all computers.
  • Update students on the new developments in the ICT sector.

 

 

p). Minister of Recess affairs.

Shall:

  1. Co-ordinate recess students’ affairs.
  2. Report to the president and GRC about challenges facing recess students.
  • Ensure that rights of recess students are protected and defended.

q). Minister of disaster and preparedness.

Shall:

  1. Be the chairperson of disaster and preparedness committee.
  2. Carry out day to day monitoring of Guild and students’ committee.
  • Co-coordinating relief efforts.

r). Minister for Justice and Constitutional Affairs

Shall:

  1. Interpret the constitution whenever there is contention regarding to any of the article.
  2. Be the chairperson of the constitutional tribunal.
  • Be the chairperson of justice and constitution ministerial committee.

s). Minister of people with disabilities.

Shall:

  1. Be the chairperson of people with disability ministerial committee.
  2. Be in charge of the affairs students with disabilities.

 

t).The chief whip

Shall:

  1. Be elected by the GRC
  2. Be a member of Guild executive.
  • Be responsible for council affairs.
  1. In conjunction with the Guild general secretary register ministers and councilors who attend GRC meetings.
  2. Always update the president and speaker on the matters concerning the council.
  3. Be in charge of dressing code of GRC members and time management.
  • Perform any other duty assigned to him or her by the Guild president and Guild speaker.

u). Minister of agriculture and productions.

Shall:

  1. Be the production committee chairperson.
  2. Charged with all agricultural projects of the Guild.

SECTION 4:

a).THE SPEAKER.

Shall:

Shall interpret the constitution to the members.

  1. Take and subscribe to oath of allegiance before assuming office
  2. Be in charge of debates, discussions and talk shows both within and outside the university.
  • Protect and defend the guild constitution.
  1. In consultation with guild president call for GRC and general assembly meetings except when a vote of no confidence against him or her is to be debated.
  2. Hold office until the end of first general assembly following elections.
  3. Be elected from the GRC members at their first meeting after elections and before swearing in of the new guild government.
  • In the event of the speaker and deputy speaker being absent in a GRC meeting, members forming a quorum will elect an acting for particular meeting/session.
  • Be chairperson of the care- taker government.
  1. Be ex- official of the Guild executive committee.
  2. Be responsible for organizing and conducting electoral commission elections.

b). DEPUTY SPEAKER

Shall:

  1. Deputize for the Guild speaker in his/her absence or inability to carry out his/her duties.
  2. Be charge with such other duties as may be felt out by GRC or this constitution.
  • Be elected by GRC.

SECTION 5: FINANCIAL ADVISOR.

shall

  1. Be the University Bursar.
  2. Be a non-voting member of the financial committee.
  • Be an advisor to the Guild on financial matter

SECTION 6: THE LEGAL ADVISOR.

Shall:

  1. Be nominated by Minister of constitutional affairs and guild president to the GRC in its first meeting from amongst senior members of staff from the faculty of law.
  2. Be non-voting member of students’ administrative disciplinary organ.
  • Be the member of petition tribunal.
  1. Be an advisor to the Guild.
  2. Be in office until the end of the first GRC meeting following the next general elections.
  3. Be a non-voting member to the committee of justice constitution affairs.
  • Interpret the constitution to the Guild members.

 

 

SECTION 7: CHIEF FRESHER/FRESHESS.

Shall:

  1. Be elected by the first year students within two weeks their arrival.
  2. Elections shall be presided over by the electoral commission.
  • Represent first year students to the GRC.
  1. Their term of office shall cease after one year.

ARTICLE 6: ELECTIONS AND ELECTORAL REGULATIONS.

SECTION 1: THE ELECTORAL COMMISSION.

  1. There shall be a commission of the Guild known as the electoral commission(E.C)
  2. The electoral commission shall be allocated money from the guild fund facilitate their activities.
  • Members of this commission shall be elected a month before the term of office of the outgoing Guild administration.
  1. The members of the commission shall be elected by the GRC from the members of the Guild community.
  2. A member of the commission shall not stand for an elective post in the Guild for year he/she is a member. Otherwise he/she must first resign from office at least 30 day before submitting nomination forms.
  3. By the virtue of their position, the chairperson electoral commission shall be a member of the GRC.
  • Electoral commission shall stay in power for a period equivalent to one academic year.
  • Chairperson electoral commission and vice chairperson shall be members of.
  1. Anglican Community with integrity.
  2. Shall be nominated after getting clearance from University administration and that is academic registrar, faculty dean, chaplain, home parish (church).
  3. Shall be a second year student and on a degree program
  4. Shall be on a regular program.
  5. With no active retake
  6. The electoral commission shall be composed of:
  • Chair person.
  • Vice chair person.
  • General secretary
  • Four (4) commissioners
  • The Guild president as an ex-official (out going)
  • The outgoing Guild speaker as the presiding officer
  • The dean of students as returning officer
  • An official from academic registrar’s office
  • The serving finance minister shall be the secretary of for finance on the electoral commission.
  • The outgoing justice minister for constitutional technical advice.

Note: The entire above are entitled to electoral allowances as electoral meetings agreed.

SECTION 2: GUILD ELECTIONS.

  1. There shall be annual presidential and GRC elections which shall normally take place when all University students are on campus one month before the end of semester.
  2. There shall be a week of campaigns before elections.
  • A student who has been convicted by a court of law for any offence involving moral turpitude shall not be eligible for nomination to Guild offices.
  1. Any student who wants to contest for any Guild post must not have failed any examination paper and if so, he/she must have done and successfully passed the retake/ supplementary examination.
  2. Shall have paid tuition duties as per the rules and regulations of the University
  3. All Guild elections shall be secret ballot, simple majority system, on the principle of one person, one vote,
  • In the event of a tie in any Guild election, voting must be repeated amongst the best two candidates and the person with most votes shall be declared winner.
  • All students’ Guild election shall be conducted in accordance to University rules, regulations and guidelines for students and the Guild constitution.

SECTION 3: PRESIDENTIAL AND GRC ELECTIONS.

There shall be presidential and GRC elections as provided for in article 6, section 2, sub-section 1.

  1. A Contestant for the office of the Guild president shall be a member of the Anglican Community with integrity.
  2. He/she shall have paid all the fees to zero balance to be cleared for nomination and must be a registered student.
  • The Guild presidency shall be contested by a student(s) who is full time on campus, on a full time course and has finished one full academic year and.
  1. Councilors to represent the bachelors’ programme must have completed one full academic year and those of Diploma programmes must be represented by those who shall have completed one semester.
  2. A student subscribing to other religious denominations shall run and be eligible for any portfolio except religious and constitutional affairs ministers respectively.
  3. A contestant shall not stand for two posts.
  • A Guild president shall be nominated after getting clearance by University administration ie University bursar, academic registrar, faculty dean, chaplain, home parish (church) and the DOS.
  • A Guild contestant shall deposit nomination fee as agreed upon by the election commission to the Guild Account through the finance minister who shall issue a receipt.
  1. The contestant shall present a receipt to the E.C from the finance minister.
  2. The chairperson E.C shall present accountability to the incoming GRC.
  3. Voting shall be by University adult suffrage vote.
  • The elections shall be conducted at the polling stations as described by the electoral commission.
  • A candidate for Guild presidency shall apply to the commission in writing including his/her curriculum vitae (CV), registration card, identity card, baptism and confirmation cards, marriage certificate for those professing marriage, fully signed nomination form of four students from each constituency, a list of agents and manifesto to  the electoral commission.
  • A contestant to the GRC shall apply to the electoral commission represent the program under which he/she belongs.
  1. There shall be a councilor representing languages. That is Kiswahili, literature etc.
  • Any program that shall not have sent a representative shall remain vacant and shall be re-advertised but only students from the very program shall be considered.
  • During the time of elections, each GRC candidate shall have at least two (2) agents at each polling station that shall be known to the presiding officers at least a day or few hours before polling.
  • After elections, the electoral commission shall announce the results immediately after counting.
  • For any candidate to be nominated shall have fully registered for that very semester.
  1. No candidate shall be allowed to withdraw from the gathering at the venues as shall be communicated by electoral commission, the dates and period of these addresses shall be determined and published by electoral commission.
  • GRC and presidential election shall take place on different days and the GRC elections shall be conducted first in the respective constituencies and the E.C shall set a day for presidential elections.
  • A person who has been elected president and speaker once shall not contest for the same post while on the same program.
  • By virtue of their positions, chairpersons shall be members of GRC and entitled to GRC allowances.
  • Voting shall not go beyond 5:00pm time set by the electoral commission committee.

THE GUILD SPEAKER AND DEPUTY SPEAKER

Contestants of the post of Guild speaker and deputy speaker shall be:

  1. Members of Anglican Community with integrity.
  2. Be nominated after getting clearance from University administration and staff. For example, academic registrar, faculty dean, chaplain and home parish (church).
  3. Voting of the guild speaker and deputy speaker shall be by Electoral Collected of the new elected Guild representative council members.
  4. A student who has completed one full academic year (without a retake).

SECTION 4: APPOINTMENT TO EXECUTIVE.

  1. The authority to appoint the executive shall be vested in the Guild president from among the members of GRC within seven (7) days after presidential and GRC.
  2. The deputy speaker, chief whip and all ministers shall NOT be replaced by any other member from the respective constituency once appointed in the office unless a vote of no confidence has been carried, except the speaker shall replaced from the constituency he/she comes from.
  • The Guild president shall make known his/her appointment to the general assembly after approval by the new GRC with a simple majority vote.
  1. The members of the GRC shall elect the Guild speaker and deputy speaker
  2. Any person to be appointed as vice Guild president, he/she shall be member of Anglican Community/denomination.

SECTION 5: CHALLENGING OF ELECTION RESULTS.

  1. Every student shall have the right to challenge the elections of the Guild president or a member of the GRC, which shall be done through petition submitted to the chairperson constitutional tribunal for approval within 48 hours after elections.
  2. The petition tribunal shall consist of:
  • The dean of students as chairperson
  • Legal advisor
  • Outgoing speaker
  • Outgoing justice and constitutional affairs minister.
  • Chairperson electoral commission
  • Secretary electoral commission
  • The University chaplain
  • The petition must be lodged within 48hrs after the declaration of electoral results and must be signed by at least 2/3 of the electorate.
  1. The chairperson of the tribunal shall notify the Guild within 24 hours that a petition has been lodged.
  2. The tribunal shall sit to make a ruling on the petition within four (4) days thereafter.
  3. The guild cabinet/executive shall be comprised of Anglican ministers only as far as the university rules and regulations are concerned.
  • The hearing of the petition shall be in camera and the ruling shall be announced within 24 hours after the hearing.
  • No petitioner or respondent in the petition shall be allowed to have legal representation when putting this case.
  1. The tribunal’s ruling will be final and binding.

SECTION 7: ELECTIONS.

  1. Shall take place wherever an office or a seat falls vacant.
  2. Shall take place within 21 days of the office or seat falling vacant.
  • Shall follow the same procedure as provided for that particular office or seat falling vacant.

SECTION 8: SWEARING.

  1. The president elect; the Guild executive and GRC members shall be sworn-in that order by the university chaplain, speaker in presence of the chancellor or the vice chancellor or his/her representative.
  2. All those taking the oath shall swear to abide by the constitution (appendix 1)
  • The speaker elect shall notify members of the Guild of the ceremony at least three (3) days before it takes place.

ARTCLE 7: TERMINATION OF OFFICE.

SECTION 1: REGISTRATION.

  1. In this constitution, unless the context otherwise requires, holding of Guild offices shall be terminated by either resignation or censorship, or death or insanity.
  2. The Guild president may tender resignation to the GRC through the speaker. The seat of the Guild president shall rendered vacant upon receipt of this letter by the speaker.
  • In case a member of the executive wishes to resign, he/she shall tender his/her resignation in writing through the president giving at least 7 days notice. The seat of such a member will be rendered vacant upon receipt of the letter of resignation by the guild president.
  1. In case a member of the GRC or one of the Guild committee members’ wishes to resign, he/she shall tender resignation writing to the speaker. The seat of the GRC/ committee member shall be rendered vacant upon receipt of the letter of resignation by the speaker.

SECTION 2: SUSPESION, DISMISSAL AND EXPULSION.

  1. Subject to the provision of this constitution. The president shall have the powers to suspend or dismiss any member of the executive.
  2. The duration the suspension shall be at the president’s discretion but shall not exceed 21 days.
  • Suspension shall only be sanctioned where the member of the executive has committed an act of misconduct that the smooth running of the guild.
  1. Where a member has already been suspended, and after resuming his duties does any act of misconduct, the Chairperson Constitution tribunal. guild president may with approval of the dean of students, dismiss, suspend or expel any member from cabinet and GRC.
  2. The speaker shall have the power to suspend any member of the GRC who fails to attend two (2) consecutive GRC meeting without satisfactory reasons. The suspension period shall not exceed two successive meetings.
  3. If the GRC feels that a member merits dismissal, the case shall be referred to the constituency of residence to which a member is a representative to the GRC which members shall be given a ruling from the constituency, there shall be deemed withdraw shall be upheld where views  of the constituency and GRC do not agree.
  • Members of a given constituency have a right to call back any member of their constituency from the GRC representatives with the support of 2/3 simple majority votes.
  • A member to be dismissed or suspended shall be given the right to be heard.
  1. In case of a dismissal, the speaker shall inform the E.C in writing about the vacancy within 48 hrs from the dismissal and the E.C shall hold a by-election within 21 days thereafter.

SECTION 3: VOTE OF NO CONFIDENCE IN THE PRESIDENT AND THE EXECUTIVE.

  1. A vote of no confidence in the executive may originate from the GRC or any member of the Guild.

(a). In and by the GRC.

  1. Any member of the GRC is entitled to move a vote of no confidence against the president or the executive. The motion mover shall collect up to 2/3 (two thirds) of the signatures of the GRC then a motion is carried out, shall be presented to the electorate for approval by 2/3 of the general assembly.
  2. A seven-day notice accompanied by the formulated motion shall be given by the mover to the speaker who shall then cause it to be published within a 24 hours and convene a meeting of the GRC to be held on the seven(7)day from the receipt of the motion.
  • For the motion of no confidence be carried, it shall require at least 2/3 of the membership of the GRC by secret ballot.
  1. In the event of the motion of no confidence being carried as in (iii) above, the president or executive shall be expected to resign within 7 days..
  2. Should the president or executive refuse to resign within 7 days as provided in (IV) above , he/she must make a written appeal to the speaker within three days, who shall make arrangements for the motion of no confidence to be vote as the Guild as provided in this constitution.
  3. Should the president or executive not resign with the days as provided (IV)of this CLAUSE and further fails to make a written appeal to the speaker within three days as provided in (v) of this CLAUSE, then the executive shall automatically be deemed out of office there after the care taker government will assume the office.
  • The Guild endorses the vote of no confidence by 2/3 majority in a secret ballot, or in the president and executive being out of office as provided in (V)and (IV) of this section and, new elections for the president shall be held within 14 days.

(b). in and by the Guild

  1. A vote of no confidence in the president and the executive by the Guild shall require a petition signed by at least 1/5 of the members of the Guild to the speaker.
  2. The speaker shall cause the list of the signatories to be displayed on main notice boards within 48 hours of receipt of the petition.
  • After 24 hours display of the signatories, the speaker shall give notice of general assembly within 7 days to hear the petition and the president’s defense.
  1. The quorum of such a meeting shall be at least 1/3 of the Guild membership
  2. There shall be no voting take at this meeting.
  3. After the general assembly, the speaker shall conduct a secret ballot on the motion of no confidence within 48 hours.
  • The vote no confidence shall be carried if at least 2/3 majority of members of the Guild vote for it in the secret ballot.
  • In the event of the vote of no confidence being carried as provided in (VII) of this section, the president and the executive shall instantaneously vacate their offices and new elections of presidency shall be held within 14 days.

Note: The president with the Justice Minister, speaker have full powers and authority to suspend, dismiss and expel any cabinet or GRC member after being proved guilty by the Guild Disciplinary committee.

SECTION 5: THE CARE-TAKER GOVERNMENT.

In case of resignation of the president or censorship, the Guild speaker shall take over government.

  1. He/she shall take care of the government for only 14 days and cause elections of new government.
  2. In case of the conditions being time bad, for instance a few days to the end of the term of office, for instance two months to the end of the regime, the care-taker government shall be prolonged with the permission from the general assembly.
  3. The speaker (now care-taker and not Guild president or Guild speaker) shall appoint a small care-taker cabinet to run Guild activities. He/she shall appoint them only from the GRC.
  4. The care taker government shall be comprised of:
  • The care taker as the chairperson
  • The vice care taker
  • The secretary
  • The treasurer

Care takers for:

  • Sports and games
  • Justice and constitution government
  • Social affairs
  • Disaster and preparedness

Ex-officials:

  • Legal advisor
  • University counselor
  • Finance advisor
  • The University chaplain
  • Dean of students

SECTION 6: VOTE OF NO CONFIDENCE IN THE SPEAKER AND/OR THE DEPUTY SPEAKER.

  1. A vote of no confidence in the speaker and /or the deputy speaker shall be moved after a petition duly signed by at least 2/3 of all the GRC members.
  2. The petition shall be presented to the president of the Guild who shall publish the petition and chair the general assembly to discuss the petition within 14 days.
  • The quorum of such a meeting shall be at least 2/3 of the members of the GRC present during the meeting.
  1. The motion of no confidence shall be carried if at least 2/3 of the members present vote for it in secret ballot.
  2. A new speaker will be elected 14 days after a successful vote of no confidence.

 

 

ARTICLE 8: CLUBS AND SOCIETIES.

  1. Societies and clubs shall be any student organizations group registered by the Bishop Stuart University students’ Guild. They shall be approved by the GRC and Dean of students on condition that;
  2. All members are members of the Guild.
  • No member of the Guild is denied membership on grounds of race, religion tribe and political or professional identity.
  1. The constitution does not contravene the Guild codes and /or Guild constitution.
  2. They have deposited a copy of their constitution with the minister of justice and constitutional affairs and the Guild speaker.
  3. The minister of justice and constitutional shall write to the president informing him/her that a certain club has a constitution which does not interfere with the university rules and Guild constitution and therefore can be allowed exist.
  • Guild projects
  • Registered clubs and associations/societies shall be entitled to financial support as shall be approved by the GRC.

ARTICLE 9: FINANCE.

SECTION  1: SOURCE OF REVENUE.

Source of revenue shall be:

  1. Subscription from the members of Guild as agreed on by the executive and BSU administration.
  2. Grants and donations from supporters.
  • Fundraising activities of the Guild.
  1. Interests and profits from Guild property
  2. Registration fee of affiliated association and clubs
  3. Any other source as approved by the Guild.

SECTION 2: AUTHORIZATION OF EXPENDITURE.

  1. Guild expenditure shall be done under the approval of the GRC.
  2. The expenditure of the Guild finances shall be authorized by the president and the documents of the expenditures shall be kept by the minister of finance for necessary references.
  • Authority to withdrawal Guild money shall rest on the minister of finance in conjunction with the president and finance advisor.
  1. Guild cheques shall be signed by the minister of finance, Guild president and dean of students as the main signatories, who shall all sign to validate any withdraws or payments.
  2. The minister of finance shall issue the receipt for any money on behalf of the Guild
  3. Before any ministry incurs any expenditure, the estimates of that expenditure shall be discussed and approved by the GRC.
  • Any funds allocated by the University to the students’ Guild shall be agreed upon by the University administration
  • In the event of temporary or physical incapacity of the minister of finance the president shall execute duties of the finance minister having consulted the executive
  1. In the event of financial minister resigning before his/her term of office ends, he/she shall handover a signed financial statement to the president. Such a financial statement shall be approved by the GRC.
  2. The minister of finance shall submit a monthly financial report to the GRC and financial advisor.
  3. Revenue from other sources shall remitted to the minister of finance directly, who shall then deposit it on the Guild account. He/she shall not keep more than an equivalent of 10 US Dollars for longer than 48 hours.
  • The minister of finance shall make update financial book keeping records.

SECTION 3: COLLECTION AND CONTROL OF FINANCES.

  1. There shall be an account for the Guild.
  2. The subscription of other members not attached to the Guild, grants, dominations and any other source shall be made to the minister of finance directly or through the guild account.
  • All the money shall be deposited on the Guild account by the minister of finance and the president, who shall keep a copy of the deposit sleep for auditing purpose.
  1. The minister of finance shall use relevant book of account when handling financial transactions, such as ledgers, cash books, reports or any other.
  2. The minister of finance shall be accountable to the GRC and the president.

SECTION 4: AUDITING

  1. The auditing of the Guild account shall be done at least a month before the end of each Guild government term of office by the University auditor and the report shall be submitted to the Guild speaker who shall in turn display it on the main notice boards.
  2. The audited income statements and balance sheets shall be approved and signed by the financial advisor before being presented.
  • Auditing shall be done on a monthly basis by the Guild accounts committee (GAC) and the audited report presented to the GRC for approval.

ARTICLE 10: MEETINGS

SECTION 1: FREQUENCY

  1. The executive shall meet as often as there is need but not less than 3 times during a semester
  2. GRC shall meet at least thrice in a semester.
  • Committees shall meet as often as there is need.

SECTION 2: NOTICE OF MEETING OTHER THAN THOSE CONVENED TO DEBATE MOTION OF NO CONFIDENCE.

The executive members shall be given as least

  1. Three days notice for ordinary meetings.
  2. Six hours for emergency meetings

GRC MEMBERS SHALL BE GIVEN

  1. four days of ordinary meetings
  2. 24 hours for emergency meetings

SECTION 3: ATTENDANCE

  1. All members must attend the meetings.
  2. Absentees should give an apology to the chairperson in writing.
  • Any member who is absent for more than two times without sufficient explanation is liable to suspension or facing students’ administrative disciplinary organ.

ARTICLE 11: STANDING ORDERS

SECTION 1: QUORUM

  1. The executive shall have a quorum of at least 2/3 of its members.
  2. The GRC shall have a quorum of a half (1/2) of its members.
  • The general assembly shall have a quorum, of one third (1/3) of the Guild members except when a meeting to hear a petition is to be conducted where a quorum of not less than one quarters; (1/4) is necessary to hear a vote of no confidence in the executive.
  1. If any meeting of the GRC quorum is not realized, a subsequent meeting with the same agenda will be legally constituted by a third (1/3) of the members.
  2. If any meeting the quorum is not realized within ¾ of an hour after the time appointed meeting to start for the meeting shall be cancelled and rescheduled.
  3. In any meeting should be attention be called at any time after the commencement of a business to the fact that a quorum is not present, the person presiding over the meeting shall order the name of those present, if less than quorum to be recorded and shall adjourn the meeting
  • In case of a general assembly however, only account shall be taken and no names shall be recorded.

 

 

 

 

 

SECTION 2: ORDER OF BUSINESS.

  1. All business shall be conducted and recorded in English.
  2. The agenda shall be read by whoever is presiding over the meeting at the beginning of each meeting.
  • All matters there on shall take precedence over all business.
  1. Every agenda shall provide for “matters rising from minutes with question not exceeding fifteen (15) minutes.
  2. Minutes of all meetings of the executive, GRC and the general assembly shall be submitted to the Dean of students by the general secretary within twenty one (21) days from the meetings.
  3. Notice of the motion to be discussed at a further meeting may be given.

 

SECTION 3: SUSPENSION OF STANDING ORDERS.

A standing order may be suspended if;

  1. An agent matter which overrides the standing order is set in motion.
  2. The move of the motion states clearly the nature of the urgency and the time effected.
  • The motion is supported by two thirds (2/3) of those present during the meeting.

SECION 4: SELECTION OF SPEAKERS.

  1. When members put up their hands to speak the first to catch the speaker’s eye shall be given preference.
  2. Every member except the speaker will speak while standing save in executive and committee meetings and shall address chair as Mr. Speaker, sir or madam speaker.

SECTION 5: BREACHES OF ORDER.

a). A member is guilty of a breach of order when he/she:-

  1. Uses unrepresentative language in parliamentary and refuses to withdraw it or offer satisfactory apology.
  2. Disobeys a lawful order from the chair.

iii. Conducts self in a manner unbecoming of a GRC member.

b). If the speaker rises to call a member to order or any other purpose connected with proceedings, the member speaking shall there on resume his/her seat.

  1. The speaker shall rule out of order all matters that do not pertain to the question before the meeting or business of the meeting.
  2. The speaker’s ruling on any question shall be final unless successfully challenged by at least two thirds (2/3) of the members voting contrary to the ruling.

 

SECTION 6: MINUTES

Minutes of previous meeting shall be read in every meeting before discussing other items of the agenda.

  1. The minutes shall be circulated for members at least three days before the next GRC meeting.
  2. Minutes may not be circulated for emergency meetings.
  • The speaker or whoever is chairing the meeting shall sign the minutes after confirmation through questions may be accepted in line with items of CLAUSE 2 of this article.

SECTION 7: MOTIONS.

  1. Motions shall be of affirmative character and commence with the word “that”
  2. Every motion on amendment must be moved and seconded by members physically present in the meeting and shall be writing.
  • A member may start with a speech and conclude with a motion or amendment.
  1. An addendum to the motion shall be treated as amendment.
  2. Motion shall be disposed of one by one.

 

 

SECTION 8: AMENDED MOTION

  1. The motion successfully amended shall be called the amended motion and further amendment to any portion of the amended motion may be moved provided they are consistent with the business and has not been previously rejected.
  2. If a vote in each succeeding amendment has been taken, the serving proposition shall be put to the vote as the main question and if carried shall become a resolution of the meeting.

SECTION 9: ORDER AND PRECEDENCE.

During any meeting, the following points may be accepted by the speaker in the following order:-

  1. Point of order.
  2. Motion.
  • Point of information (when giving information).
  1. Point of information (when seeking information).
  2. Point of guidance.
  3. Point of privilege.

SECTION 10: NOTICE OF MOTIONS AMENDMENTS

  1. Notices of information or amendments are shall be sent to the general secretary in writing not less than days to the meeting where they will be debated upon.
  2. Such motion/ amendments will be placed on the agenda in the order, which they reach the general secretary.

SECTION 11: RIGHT TO REPLY

  1. The mover of the motion shall have the right to open debate and to reply at the close of the debate.
  2. When an amendment is moved, the mover of the original motion shall be entitled to speak thereon in accordance with clause 8 of this article.
  • The mover if an amendment shall not be entitled to reply.

SECTION 12: PROCEDURE

  1. The vote shall be put to vote unless a motion “that the question be put” has been moved and carried.
  2. No further discussion shall be allowed once the question has been put to vote from chair.

SECTION 13: WITHDRAWAL

Once a motion or an amendment has been accepted by the chairman, it shall not be withdrawn without the consent of 2/3 (two thirds) of the members present.

SECTION 14: VOTING.

Save as otherwise provided in the constitution.

  1. Voting shall be of show of hands unless as otherwise decided.
  2. Two members appointed by the speaker shall act as tellers.
  • The speaker shall have no right to vote on motion.
  1. If there is a recount and the votes are equally divided, the motion shall be deemed lost.
  2. In the meeting, the names of those voting for against and abstainers shall be recorded in minute whenever a difference in opinion on the preposition occurs.
  3. Any motion or amendment voted on and carried shall be resolution of the meeting.

SECTION 15: CLOSING DEBATE

  1. Any member during the meeting has a right to move a motion closing the standing order on discussion provided that he/she is seconded by members who had not previously contributed to the same standing order at any time during the debate.
  2. Such motions shall be as in the motion “that we proceed to next business” “that vote be carried on this question” etc.
  • Speeches will not be allowed during such motion.
  1. If such a motion is lost, the mover of original motion shall receive the right to reply as in section 15 (1) of this article.

 

SECTION 16: ADJOURNMENT.

  1. Adjournment of the meeting or debate under discussion may be moved only by a member who has not spoken on the question.
  2. He/she must confine his/her remakes to the question only.
  • The motion of the adjournment can be replied by the mover of the original motion on which adjournment is being moved.
  1. Motion of adjournment once lost shall not be moved again on the same subject.
  2. In accordance to this constitution, the speaker shall declare the meeting adjourned if necessary quorum is not being realized.

SECTION 17: REFERENDUM

  1. A referendum shall be held within seven days after the recommendation of the general assembly.
  2. The voting shall be direct and by secret ballot.
  • The decision shall be carried if at least 2/3 of those who participate vote for it and at least 70% of all Guild members will have voted.
  1. The resulting decision so made shall be final.

ARTICLE 12:  CONSTITUTIONAL CHANGES.

SECTION 1: CHANGES.

  1. As provided in article 2 of this constitution, this constitution may only be amended by a resolution of 2/3 of the members of the Guild through the Guild parliament.
  2. A motion seeking to amend any provision of this constitution shall be made in writing supported by signature of 2/3 of the full members of the Guild to the Guild speaker.
  • On receipt of this motion, the speaker shall convene a GRC session for adoption of the motion, which must be supported by 2/3 of the GRC.
  1. In the event of the adoption of the motion, the speaker shall convene general assembly in which an ad hoc committee shall be appointed with the minister of justice and constitutional affairs as chairperson.
  2. The resolution of this ad hoc committee shall be final and binding with the asset from the Dean of students.
  3. Upon the receipt of a written endorsement of the changes from the Dean, the speaker shall announce the approved changes as part of the Guild constitution.

SECTION 2: INTERPRETATION.

  1. The power to interpret the constitution is vested in the justice and constitutional affairs minister and this interpretation shall be final and conclusive provided his/her interpretation is not challenged by at least 2/3 the members present at the meeting.
  2. In case the minister’s interpretation being successfully challenged, an adhoc committee consisting of the legal advisor and other persons elected the GRC at least two (2) of whom shall be members of the GRC, shall retire for 15 minutes and shall give its interpretation, which interpretation shall be final and conclusive.

SECTION 3: BREACH OF CONSTITUTION

Any person or group of persons breaching the students’ Guild constitution shall be subject disciplinary proceeding of the Guild judicial committee and if necessary of the University disciplinary committee.

 

 

 

 

 

 

 

 

 

APPENDECES

APPEDEX 1: SWEARING IN

  1. THE PRESIDENT/VICE PRESIDENT

I……………………………………………………………………………………………………………being sworn in as Guild president solemnly swear to support and defend the constitution of Bishop Stuart University students’ Guild. I will bear true faith and allegiance to the same and uphold the foundations of this institution. I take this obligation freely, without any mental reservations and will faithfully discharge the duties of my office with honestly and to the best of my ability, so help me God.

 

  1. THE SPEAKER/DUPUTY SPEAKER

I…………………………………………………………………………………………………………………swear that, I shall discharge my duties as Guild speaker of Bishop Stuart University students’ Guild with honesty and to the best of my ability. A biding fully by the constitution, so help me God.

  1. GUILD GENERAL SECRETARY/ DEPUTY GENERAL SECRETARY.

I………………………………………………………………………………………………………………….being called upon to exercise the function of secretary to the Guild government of Bishop Stuart University students’ Guild solemnly swear and affirm that I will not directly or indirectly reveal such matters as shall be debated and committed to my secrecy, So help me God.

 

  1. MINISTERS’ OATH.

I…………………………………………………………………………being appointed as a minister of …………………………………………………………………………….of Bishop Stuart University students’ Guild solemnly swear and affirm that I will at all times truly serve the Guild and that I will to the best of ability do the judgment, at all times when required freely give my advice to the Guild president and that I will not reveal any matter as shall come to my knowledge in discharge of my duties and commitment to my secrecy, So help me God.

  1. MEMBERS OF GRC OATH

I……………………………………………………………………………elected as Guild representative council member of……………………………………………

Constituency solemnly swears that I shall discharge my duties as a member of Guild with honesty and to the best of my ability a biding fully by the Guild constitution. So help me God.

.

  1. STUDENTS ALLEGIANCE TO THE GUILD CONSTITUTION.

We students of Bishop Stuart University brought together by the provision of the Guild constitution, solemnly swear to uphold, defend and abide by the Guild constitution and ready to go and make disciplines of all nations, So help us God.

APPENDIX 2: HANDING OVER

THE OUTGOING PRESIDENT

I hereby affirm that the files and other Guild property for which my executive and I have been in charge from………………………………………………to  ………………………………are connected and up to date in each and every portfolio.

Signature……………………………………………………                                          Name……………………………………………………………

Outgoing president                                                           Incoming president

Date ………………………………                                  Date ……………………………

APPENDIX 3: ELECTORAL RULES AND REGULATIONS

  1. After nomination day, a campaign programme shall be drawn and every candidate in

Co-operation with other Guild members shall strictly a bind by it.

  1. Any candidate or his supporters who shall be accused with irrefutable evidence, of instigating any form of violence during the electoral exercise shall be disqualified.
  • No campaigning after 7:00pm
  1. The electoral commission

APPENDIX 4: CODE OF CONDUCT

a). MEMBERS OF THE GUILD

  1. Christian morals, spiritual principles and heritage shall form the basis for education at Bishop Stuart University.
  2. Any action of a number of the Guild community that damages the name of the University will lead to disciplinary action.
  • Members of the Guild are expected to have a healthy relationship with the opposite sex, sexual immorality will result into disciplinary action.
  1. Proper respect for authority and for each other is expected of all members of the University community.
  2. A member who will be found hopelessly drunk will face disciplinary action.
  3. Students are expected to treat University property and equipment with respect. Any loss or damage of University property shall be the responsibility of the involved party.
  • Members of the Guild are expected to participate in all spiritual and social activities of the University that is, worship, and fellowships, assemble etc.
  • Any reaction or reaction contrary to the above will face the disciplinary action as stated in this constitution.

b). LEADERSHIP CODE OF CONDUCT.

This code shall apply to office of the Guild.

  1. The officers shall be obliged to serve the Christian moral and spiritual principles, which shall be the basis of education at the University.
  2. Conduct likely to compromise the honestly, impartiality and integrity of specified orders or likely to lead to corruption in public good or welfare of governance shall be deemed misconduct.
  • No officer is expected to hold a public demonstration which is against the constitution or any document of the University.
  1. Any officer who fabricates with all intensions publishes and disseminates or otherwise circulates any information that is likely to tarnish the name of the Guild officer or University shall be regarded to have the leadership code of conduct, interfering with activities of another office without delegation shall amount to misconduct.

APPENDIX 5: REWARDS AND PENALITIES

  1. The GRC shall approve gifts and prizes to anybody who shows desire performance.
  2. Any Guild official who misuse, misallocates, or swindles Guild funds and it is approved with conclusive evidence, shall be made to refund whether such an official is still in office or has left the office. Failure to comply, the University administration shall be contacted to intervene.
  • Any student or Guild official who commits a serious breach of order or an offence either at the campus or outside, shall make apology or be advised to reign.
  1. Any Guild official, who reigns before expire of his or her the term of office without a genuine cause, shall be denied the official certificate of service.

APPENDIX 6: INTERPRETATION OF KEY WORDS

In this constitution unless otherwise the context requires

Adhoch  means  a committee especially established to deal with a particular subject.

Article’ means an article of this constitution. A piece of writing dealing with a particular issue in this constitution.

‘Commission’ means group of important officials chosen for a particular responsibility.

‘Committee’ means a group of people chosen for special duties.

‘Constituency’ means a constituency in this constitution as shall be prescribed by the electoral commission.

Guild’ means a student as in this constitution.

‘Session’ means a series of meetings of GRC within a semester.

 

 

APPENDIX 7: SUPREMACY

This constitution shall be the supreme policy making instrument of the Guild. Incase a conflict between it and any instrument within the Guild, this constitution shall; prevail over the other instrument.

APPENDIX 8: NATIONAL ANTHEM

Oh Uganda! May God Uphold Thee,

We Lay Our Future in Thy Hand,

United Free, For Liberty

Together we’ll always stand.

 

Oh Uganda! THE Land Of Freedom,

Our Love and Labour We Give,

And With Neighbors All

At Our Country’s Call

In Peace and Friendship We’ll live.

 

Oh Uganda! The Land That Feeds Us

By Sun and Fertile Soil Grown,

For Our Own Dear Land

We’ll Always Stand

The Pearl of Africa’s Crown.

 

 

APPENDIX 9: BISHOP STUART UNIVERSITY ANTHEM

Oh Bishop Stuart! May our God Reign

We learn to spread the glory-Righteousness

We stand to produce our Holy zealous motives

Embedded in you

We will follow

Oh Bishop Stuart! The University for Knowledge Skills

Our love and labour we give!

And together we will cling to your guidance.

Your known way

We shall always go

Oh Bishop Stuart! The home for research s& discovery

The students and community are set to lean and

Lift God’s name high and the nation into prosperity.

We know the way

We know the way

We go the way

Is our identity (x2)

 

 

 

APPENDIX 10: PLAYER

Teach us, good Lord

To serve as you deserve,

To give not to count the cost,

To fight and not to heed the wounds,

To toil and not to seek for rest,

To labour and not to ask for any reward

Accept the joy of knowing

That we do your will

For Christ’s sake Amen.

THIRD GUILD CONSTITUTIONAL AMENDMENT COMMITTEE MEMBERS.

NAME POSITION
1.      HON. FRIDAY GODFREY JUSTICE AND CONSTITUTION MIN.
2.      Rt. HON. NUWAMANYA NORMAN GUILD SPEAKER
3.      HON. SECRETARY
4.      HON. EDITOR
5.      HON.  REV. MUHANGI  FRANCIS DEAN OF STUDENTS
6.      HON. LEGAL ADVISOR

 

 

 

GUILD CONSTITUTIONAL TRIBUNAL COMMITTEE MEMBERS

  NAME POSITION SIGNATURE
1.        FRIDAY GODFREY C/PERSON  
2.          SECRETARY  
3.          LEGAL ADVISOR  
4.        NUWAMANYA NORMAN GUILD SPEAKER  
5.        REV. MUHANGI FRANCIS Ag.DEANS OF STUDENTS  
6.          PUBLICITY  
7.          EDITOR